Why you should hire an office removals company, and not just a removals company?

For your office move, you may be thinking that a standard removal company will be fine for helping with your office relocation. But, that is really not the case, an office removal is very different from what is involved in a house removal.  And, office removals in Edinburgh can be even more unique if your location happens to be in some of the older buildings in old town and sometime even new town.

 

Nature of Contents

Office moving companies know that they shall not be expected to move washing machines or American fridges during office moves. Instead, there shall be photocopiers, large heavy printers, computer servers, virtual conference equipment , and loads of computer monitors with keyboards. Moving these items need different care practices, compared to moving beds and mattresses for a domestic removal. There can also be a very close coordination required with the IT people, especially if they are handling all the computers and servers.

Packing Materials

Packing requirements can be very specific for office moves. For instance, if your computers house very important data, it is advisable to use anti-static bubblewrap for protecting the central processing units – a house removals company wouldn’t know about it.

There are protective screen covers available for the monitors, should you wish more protection than the removals blankets.  Office crates are very popular, as opposed to cardboard boxes for moving personal contents of the employees. Each desk gets a crate or two and all their files and folders can be tucked away in that crate, which is then labeled and sealed before the move. Heavy printers, plotters, and photocopiers can require pallet trucks, whereas if your office has a safe – please don’t forget to mention it separately – it can be extremely heavy and can require a lot of raw man power as well as specialist equipment.

 

 

Planning

Office moves often involve labelled crates which would have personal contents of your colleagues, and each one of those crates will need to be moved to the new desk of the respective worker. Some employees even insist on having their own monitors, keyboard and mouse, not just the computer. So ensuring that the keyboard, mouse, CPU and the screens get transported – along with you personal crate – from your old desk to the one in the new office magically, and all your colleagues enjoying the same service, needs special planning and execution.

 

Removal Timings

Office moves are always time bound and a lot of the times, we need to put in extra work force just to ensure that the move is conducted within the given time frame. Most of the small office moves take place between 9-5am during a working day, but we have moved the likes of www.booking.com over a weekend; the time restriction is a common element, the ones on a weekday need to be strictly done within working hours of the employees, which is mostly between 9am – 5pm. The larger weekend office moves would only allow us the time between Friday evening, and end of the day Sunday to finish everything. So everyone leaves after work on Friday and comes back on Monday morning to continue working in their new office, with everything moved to their new desks. We are used to working with tight schedules and understand the need for the removal to be performed efficiently, to allow the organization to focus on their main business, by returning to their operations as soon as possible.

Office Moves are a lot more organized and time restricted, the buildings are commercial so they have different rules and it needs to be done in a specific order to ensure maximum efficiency during the moving process.

A lot of different equipment is required such as heavy duty dollies & crates. Crates are very vital equipment for office removals because they help organize and protect the desktops for each individual cubicle or office; this brings us back to the critical planning that takes place for office moves to ensure every cubicle has their own crates and their stuff is placed accordingly rather than mixed with other cubicles.

Ideally most office moves take place on Friday or Saturday to ensure an up and running office for Monday morning, and this again requires a very strict logistical and operational planning.

A lot of the times technical knowledge is also required usually we end up having to unplug and reinstall IT equipment and even if that is not the case, enough knowledge should still be required to ensure all wiring and desktops are placed correctly.

The most relevant point would be Office furniture requires a lot more man power furniture and machines can be very heavy such as fire safes, printers and filling cabinets.

Home Moves have their own strategic & Logistical planning each domestic removal is a new project with new requirements.  A house removal is a bit more straight forward 2 things to make sure of is parking and the floor levels which may make the process a bit of a task.

However, compared to office items home furniture is lighter and easier to move and only sometimes do we ever come across a very piece of furniture in which case we make sure we have the man power for it.

 

Some of the similarities

Dismantling any furniture is a bit daunting it takes a minimum 30 minutes to dismantle a wardrobe as supposed to an office desk which are sometimes straight forward but equally time consuming and this also applies to reassembling.

Packing is a service for both commercial moves as well as domestic removals, they vary is many ways but for both packing is always a task so I am a bit indecisive as to which would be more difficult? I believe making sure office files are in appropriate boxes for each cubicle or desk and making sure the IT equipment is professionally packed is just as important as making sure cutlery, large mirrors, TV’s and Paintings are packed well to ensure a safe removal.

At the end of the day a movers job isn’t just moving stuff from one property to another, it looks as simple as it may look only because there are admin staff, operation managers and logistics managers planning out each and every step before hand making the process look like it can be done by anyone.

 

 

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